Hampshire County Phone Directory Search

The Hampshire County phone directory covers 20 municipalities in the Pioneer Valley of Western Massachusetts. Northampton serves as the county seat, and most public offices are based there. Hampshire County government was abolished in 1999, but state-run courts, the registry of deeds, and the sheriff's office still handle public business. You can search for phone numbers tied to land records, court filings, and law enforcement contacts across the county. The registry has records going back to 1787. Courts operate out of several locations in Northampton and nearby towns. Each office keeps its own set of public records that you can look up by phone or in person.

Hampshire County Registry of Deeds

The Hampshire County Registry of Deeds sits at 60 Railroad Avenue in Northampton. It is now a division of the Massachusetts Secretary of State's Office since county government was abolished. The current Register is Mary Olberding. She also serves as the Public Records Access Officer and Assistant Recorder of the Land Court. The office is open Monday through Friday from 8:30 AM to 4:30 PM, with recording hours ending at 4:00 PM. You can reach the registry by phone at (413) 584-3637 or by fax at (413) 584-4136.

This registry covers all 20 towns and cities in Hampshire County. That list includes Northampton, Easthampton, Amherst, Belchertown, South Hadley, Ware, Hadley, Hatfield, and 12 other smaller towns. Land records here go back to 1787 in scanned form, with indexes from 1928 to the present available for electronic search. The office also holds special collections. These include Proprietor Records from 1653 to 1835, Execution Books from 1787 to 1879, and the F.W. Beers Atlas Maps from 1863. You can search all of these through the MassLandRecords portal for Hampshire County.

Recording fees follow a state schedule. A deed costs $155 to record. A mortgage costs $205. Certified copies run $1 per page. You can also sign up for a free Consumer Notification Service at cns.masslandrecords.com to get alerts if someone files a document using your name.

Note: E-recording is available for attorneys and title companies through approved vendors, with a cutoff time of 3:30 PM on weekdays.

Hampshire County Court Phone Numbers

Hampshire County has several courts spread across the region. The Superior Court and the Northampton District Court both sit at 15 Gothic Street in Northampton. The Probate and Family Court moved to 15 Atwood Drive in April 2019. The Eastern Hampshire District Court operates out of Belchertown. Each court has its own clerk and phone line for public inquiries. You can also search court cases through the MassCourts online portal, which is free to use.

The Hampshire County Superior Court handles felony cases and civil matters over $50,000. The Clerk of Courts is Daniel R. Carey. Call (413) 584-5810 to reach the clerk's office. Parking near the courthouse is metered. The James House lot at 50 Gothic Street and the EJ Gare Parking Garage on Armory Street are your best options. You can get there on PVTA bus routes 39, 39E, B43, M40, R42, or R44.

The Hampshire Probate and Family Court deals with estates, wills, trusts, divorce, custody, adoption, and name changes. The First Justice is Hon. Diana S. Velez Harris. The Register is Mark Ames. You can call (413) 586-8500 to reach this court. Hours are 8:30 AM to 4:30 PM on Monday, and 8:00 AM to 4:30 PM on Tuesday through Friday. A satellite office holds sessions on the first and third Thursday of each month from 9:00 AM to noon. Free parking is available at the Atwood Drive location.

The Hampshire County Superior Court page on Mass.gov has more details on filing and case types. The Northampton District Court at (413) 584-7400 covers towns in the western half of the county, while the Eastern Hampshire District Court at (413) 323-4056 handles Amherst, Belchertown, Granby, Hadley, Pelham, South Hadley, and Ware.

Note: The Western Housing Court holds a Hadley session at 116 Russell Street for landlord-tenant disputes; call (413) 748-7838 for that office.

How to Search Hampshire County Phone Listings

Searching for phone numbers and public records in Hampshire County starts with knowing which office to call. Land and property records go through the Registry of Deeds. Court records are split between the Superior Court, Probate Court, and the two District Courts. The Sheriff's Office handles jail records and civil process. The Northwestern District Attorney's Office covers criminal case info for both Hampshire and Franklin counties.

For property records, the fastest path is the MassLandRecords website. This free tool lets you search by name, book and page, property address, or document number. You can view and print scanned images of deeds, mortgages, liens, and other recorded documents at no charge. If you need a certified copy, visit the registry in Northampton or send a request by mail with a check payable to "Commonwealth of Massachusetts" and a self-addressed stamped envelope.

For court cases, use MassCourts. This covers civil and criminal cases across all Hampshire County courts. Search by name or case number. The system shows docket entries, party names, and case status. Some family court records have limits on what is visible online.

• Registry of Deeds: (413) 584-3637 for property records
• Superior Court Clerk: (413) 584-5810 for felony and major civil cases
• Probate Court: (413) 586-8500 for family, estate, and trust matters
• Northampton District Court: (413) 584-7400 for misdemeanors and small claims
• Sheriff's Office: (413) 584-5911 for jail records and civil process

You can also file public records requests under M.G.L. Chapter 66, Section 10. Any person can request records. You do not need to show ID or give a reason. The office has 10 business days to respond. Copies cost $0.05 per page for black and white.

Hampshire County Public Records Access

Public records in Hampshire County are held by state agencies since the county government was abolished on January 1, 1999. The abolition happened under Massachusetts Special Laws 1998, Chapter 300. Before that date, the county had its own commissioners and ran local services. Now all those duties belong to the state. The county jail transferred to the Commonwealth. The Registry of Deeds became part of the Secretary of State's Office. Courthouses moved under the state Trial Court system. The Hampshire Council of Governments was created to fill the gap, but it too was dissolved in 2019 due to financial problems.

The Sheriff's Office at 205 Rocky Hill Road in Northampton still operates as an independent state agency. Call (413) 584-5911 for general inquiries. Public records hours run Monday through Friday from 9:00 AM to 4:00 PM. You can request arrest records for inspection at no cost, though copying fees apply. The office handles inmate information, warrant inquiries, and civil process service.

The Northwestern District Attorney's Office covers Hampshire County from its Northampton location at 1 Gleason Plaza. The phone number is (413) 586-9225. This office handles criminal prosecution, victim services, and community outreach. Public records requests are subject to investigatory exemptions under state law. Community Legal Aid at 20 Hampton Avenue, Suite 100, in Northampton offers free legal help to eligible residents. Their number is (413) 584-4034.

Note: The historic courthouse at 99 Main Street in Northampton was transferred to the Massachusetts Trial Court in November 2019 and now houses the Hampshire Law Library in the basement.

Cities in Hampshire County

Hampshire County has 20 municipalities. Only one city in the county meets the size threshold for a dedicated phone directory page. Northampton is the county seat and the center of most public offices in the region.

Other communities in Hampshire County include Amherst, Easthampton, South Hadley, Belchertown, Ware, Hadley, Granby, Hatfield, Southampton, Williamsburg, and Huntington. Each town has its own clerk's office for local records and vital statistics. For property records, all 20 municipalities go through the Hampshire County Registry of Deeds in Northampton.

Nearby Counties

Hampshire County borders four other Massachusetts counties. If you need records from a town outside Hampshire County, check the right county first. The registry and courts differ by county.